Privacy Policy

1. Institutional Commitment to Student Data Privacy

Chetana’s Centre for Innovation & Entrepreneurship Learning (CiEL), operating under Chetana’s Trust, respects the confidentiality and privacy of every participating student, faculty coordinator, and reviewer. This Privacy Policy explains how participant data is collected, stored, processed, and safeguarded during ESSENCE 2027.

2. Information We Collect

We collect only the minimum information necessary to administer the competition:

• Personal Identifiers: Full legal name, institutional email address, mobile phone number, academic roll or ID number.
• Institutional Affiliation: Parent college name, district, enrolled degree or diploma course, and academic year.
• Submission Data: Idea narratives, prototype descriptions, circuit diagrams, testing evidence, and uploaded pitch documents.
• Consent Records: Formal acceptance of competition terms and public showcase permissions.

3. Purpose & Processing of Data

Participant information is processed strictly for:

• Verifying undergraduate eligibility and authentic college affiliation.
• Facilitating blind and independent peer review by authorized evaluators.
• Transmitting competition milestone announcements and evaluation outcomes.
• Allocating physical exhibition stalls and administering institutional prize grants.

4. Security & Storage Architecture

All participant records, draft proposals, and technical uploads are stored in secured database environments enforcing PostgreSQL Row Level Security (RLS). File uploads are held in encrypted private storage buckets accessible exclusively to assigned reviewers through time-limited authorized tokens.

5. Non-Disclosure & Third-Party Sharing

Chetana’s CiEL does not sell, rent, commercialize, or share student contact information with external marketing firms. Student records are shared only with designated institutional reviewers and accreditation auditors subject to strict non-disclosure obligations.

6. Data Rights & Rectification

Participants may review, modify, or request the correction of inaccurate registration data through their authenticated dashboard or by contacting essence@cielhub.org.